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Copy subtotals


Rbreb13
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Copy subtotals

When you apply Data Subtotals, Excel automatically displays outline symbols to the left of the spreadsheet. Using these symbols, you can collapse the data to show only the subtotals and the grand totals. For instance, you could show the total monthly payroll for each employee, without the weekly details. However, when you try to copy and paste the monthly subtotals, both the detail rows and subtotals are pasted to the new location.

To copy only the subtotals, use the Go To command with Copy. Follow these steps:

1. Collapse the subtotals to display only those you want to copy.

2. Select the subtotals to copy.

3. Go to Edit | Go To, and click Special.

4. Select the Visible Cells Only option, and click OK.

5. Click Copy.

6. Move to the cell where you want to copy the subtotals, and click Paste.

Combining Go To with Copy enables you to copy the subtotals without the details.

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